Present Your Business Proposal Effectively With Powerpoint Presentations

Business proposal is important for individuals who wants to set up a new company, or promoting new products and services to your future clients; or selling effective business ideas in a profitable price for your prospective buyers. The most common problem that every presenters encounter is that delivering such a lengthy business proposal could actually turn off audiences’ attention. You must deliver relevant messages within short durations. There are several ways to boost your presentation effectively with Powerpoint presentation slides.

You do not have to include everything in your slides.

All of the contents are included in your business proposal handouts. Your audiences might have (or not) read your handouts in advance. Based on the handouts, you need to summarize the contents from every chapter before putting it into your slides. For example, if you want to show your main objectives or mission statement of your company to your audiences, list out 2-3 objectives per slide. On the other hand, you need to improvise for the elaboration of these main objectives beforehand in order to capture your audiences’ attention. In other words, it is pointless of you if you include every contents from your handouts into your slides; which produces non-interactive communication with your audiences.

Use simple layouts and suitable fonts in your slides.

Basically, you use any layouts for your presentation. If you want to make it simple and clear, it is advisable to use plain colored backgrounds with black colored Arial or Century Gothic font. Make sure the font size is greater than size 40. Avoid complicated backgrounds that could distort the whole display in your slides.

Minimize the use of complicated multimedia in your slides.

If you are preparing Powerpoint presentation on your own, embedding multimedia such as video and music could be distracting to your audiences. Furthermore, you need more time to improvise for the video contents. This could only make you feel more nervous and therefore, it will affect your speech presentation.

You can import your colored graphs and charts from Excel to your slides if you have related data in your business proposal. Please use primary colors for your graphs and charts before placing it on your white-colored background slide. For effective display, make use of custom animation to present your related graphs and charts to your audiences.

Bear in your mind that these simple steps matter for better slide enhancement, though you find these steps are rather tedious. It is worthy that these steps would increases the probability of your clients could buy from you.

5 Tips to Giving a Great Sales Presentation That Leads to a Sale

I’ve personally had the honor and horror of seeing some of the most (well let’s say interesting) sales presentations. I’ve also had the unique ability to sit in on several presentations as an observer, which has given me a fascinating perspective on what the customer is doing during this time.

Therefore through experience of my own and those people I’ve seen, I’ve come up with 5 tips that I believe will help you considerably the next time you need to present -

1. Prepare Accordingly.
a. Make sure you research the customer. Maybe you’ll find a customer of the company you are presenting to that you’ve assisted or perhaps another company from that industry.
b. Have all of your presentation equipment / materials ready to go.
c. If you have to travel to the customer, leave plenty of time to get there.
d. Know what to present. Your customer may not be interested in technical aspects or financial pay-offs. This is something you should know by speaking with the customer beforehand and asking their opinion of what is important to them.

2. Know Your Audience.
a. Who are you actually presenting to?
b. Do you know all of their names and job titles if applicable?
c. Do you understand what your solution can do for their problem (keeping in mind that their problem may not be the main problem of the organization)? E.g. a Financial Controller may be interested in the value of the product or perhaps the intended payback by acquiring the solution where as a technical person may want to know the nuts and bolts of how it works

3. Create some interest / Don’t be boring.
a. By this I don’t mean going over the top. I’m just referring to interaction, movement, voice, speech, etc to keep the interest of the person/s you are presenting to.
b. Design your presentation to be interesting. (Avoid death by PowerPoint by using key phrases and keeping information to a minimum on slides).

4. Relate the presentation to their needs and solve their problems.
a. Don’t ramble on about everything about your product. Pick the key aspects on the topics that will interest your audience. Know this before you begin presenting.
b. Include key features and their benefits so your customers know why this solution is going to solve their problems.

5. Ask for interaction by asking your audience questions?
a. Get your audience involved by asking questions.
b. Mix up your questions with both open and closed questions. Closed questions can be appropriate when needing acknowledgment in what you’ve been talking about.
c. Ask for their input in how this solution would solve their current problems

Bonus tip – Be yourself. This is important as the prospect will no only be interested in your solution and company, they’ll be most interested in you as a person. It’s been said thousands of times before; people buy from people they like and trust.

There is one story I’d like to share with you that I laughed when I heard but I can still the agony on the face of the Sales Manager who told me the story. This company was presenting an IT solution to a manufacturing company in the U.K. The Sales person and Sales Manager were presenting to the entire Board of Directors as this was a complete system overhaul that would dramatically improve efficiency within their business.

The amusing part was that the Sales Person actually fell asleep during the Sales Managers’ part of the presentation and had to be woken up by one of the board members! Interestingly enough the customer ended going elsewhere.

Presentations: Why Do We Doubt Ourselves?

You may vividly remember the first time you ever gave a presentation of some sort, or perhaps you don’t. What you should however remember, very vividly, is the first presentation you delivered that went wrong. What you’ll remember is the panic of being out of control. Most of all, you’ll recall the anxiety of what others may have been thinking of you. It would not have been a great feeling.

The human brain then seeks answers. In seeking those answers there is a strong drive to understand why and to seek protection from harm. Since flight is the most natural default setting, the brain concludes the following: “This hurt. It was not nice. I’d rather not feel this way again, so I’ll avoid a repeat of it.” Sometimes the brain is not satisfied – it’s just way too simple. So the brain asks – “why?” or “how could this have happened?” Once the question is asked an answer must be given. So the conclusion is this. “I’m good at some stuff and bad at other stuff. Presenting falls into the latter category.” There. Satisfactory explanation, followed by relief. That must be it, so I’ll give that a miss next time – now let’s move on.

That’s how so many of us con ourselves into believing we’re poor presenters. This cycle extends far beyond presenting – it explains why the worlds best (at practically anything) are still being uncovered in a multitude of disciplines almost daily, because so many talented people have failed to fulfil their potential in the past due to reliance on flawed evidence. It is only recently that we have begun to understand the true meaning of the word possibility.

The truth is that the ability to speak and think are the only two ability-based prerequisites to presenting effectively. The rest is mechanics and perseverance which gradually leads to experience. Once experience is in place you never lose it whilst you remain of sound mind.

Some people may appear to be “naturals”. They either have strong clear voices or eloquence, or at best both. These are advantages, but not guarantees of great oratory. Even the talented need to gain experience to become consistently good.

In reality, most people should be able to present well. The skills to speak with ease are acquired in much the same way as any other skill. Here are the 5 logical steps:

1. Decision. You decide you’re prepared to put in the time and effort to learn. It takes a decision. And without this vital step, nothing further is likely to happen.

2. Learning. You then do something about that decision. You set about learning the relevant theory by researching and gaining the required knowledge.

3. Action. Next, put this information into practice. You plan, develop, structure, practice and then deliver presentations. Small ones, big ones, important and unimportant ones – it doesn’t matter. As you progress, you build up positive evidence of your ability to support your next attempt. You keep doing it. Use a mirror, family members or work colleagues for feedback. Record yourself and play back.

4. Reflection. When you deliver a poor presentation, as you inevitably will – rather than using it to support a past negative self image, use it as a learning experience of what not to do next time. Your evidence is the last good presentation, not the most recent failure. Like a determined equestrian, you remount the horse that has just bucked you. There’s a word for that – it’s called “perseverance”.

5. Acknowledgement. As you get better at it you, acknowledge your own progress. This is the only way you can release yourself from your old perceptions – by acknowledging your progress. As you acknowledge each step of progress you will gradually elevate your competence in your own mind until you find yourself at a level you could previously only have dreamed of.

There are few things more powerful than the determined will of the human mind to succeed – at anything! If you want to present with confidence as and when you desire, you need to work on it just like any other desirable skill. The more you work at presenting the better you’ll become.

It’s all about the choices you make. The choices you make will depend on what’s important to you. If it’s important enough to you to be able to consistently present well, I’m sure it’s good to know that your progress lies firmly in your very own hands.

So, next time you deliver a knockout presentation, take some time off afterwards to celebrate. That’s the best way to reinforce meaningful progress.